Setting Program Preferences
In MultiLedger Canada, you can set both program Preferences and User Settings Options set on Preferences apply to all users in a particular set of company files. Options set on User Settings, on the other hand, apply to each individual user. For more information on User Settings, see the next section, “Setting User Settings”
You can use Preferences under the File menu to set various MultiLedger Canada options, such as checking for duplicate documents or hiding the cash balance on transaction windows.
After choosing Preferences from the File menu, the following window appears:
Select each option according to the following guidelines
Check for Duplicate Documents
If checked, a warning appears when you try to save a document number that’s already been used in that journal window. MultiLedger Canada looks for duplicate document numbers in the current month, the previous month, and the future month, all based on the transaction date, when this option is checked. This box is automatically checked for new companies.
Please note that some journal windows use the same numbering system. See “Document Numbers” on page 115 for more details.
Include Tax 1 in Tax 2 Computation (GST)
If checked, Tax 2 calculates a percentage of Tax 1. This accommodates the Canadian GST.
Skip Tax 2 During Invoice Entry
If checked, the second Sales Tax field is skipped on Customer Invoices. This box is automatically checked for new companies.
Remove Item Code Field on Invoice
This option will remove the item codes when printing invoices.
International Date Format (dd/mm/yy)
If checked, dates can be entered in the international day/month/year format instead of the month/day/year format.
Show Code Field on Reports
If this option is checked at the time you select a report to be viewed or printed, the code set up for the Customer, Item, or Vendor will appear. This affects most reports printed or viewed from the Customer Reports, Vendor Reports, and Item Reports, except mailing labels for customers and vendors, and Customer Statements.
Hide Unit Cost in Customer Invoice
If checked, the Unit Cost field for items doesn’t show on Customer Invoices.
Print Customer Notes on Sales Journal
If checked, the Notes and Add’l Notes you’ve set up for a customer print on Sales Journal invoices.
Use Cheque Stub Description in Payables Journal
If checked, information entered in the Cheque Stub Description field on the payables journal will automatically be copied into the Description field on the next line
Hide Cash Balance
If checked, the cash balance is replaced by asterisks (***) on Customer Payments, Vendor Payments, Receipts Journal, and Disbursements Journal. This is helpful if you want them to allow users to enter transactions in these journals, but do not want them to see the balance in the cash account.
Print Cheque Dates in CPA Format (YYYY)
CPA stands for Canadian Payments Association. Mark this option if you are in Canada and must print cheques in accordance with the regulations that the CPA sets. See the Canadian Payments Association’s website at www.cdnpay.ca for more information.
Item Purchase/PO Tax Label
You can use this field to change the shipping amount label that prints on invoices. “Shipping” is automatically assigned. If you are using preprinted invoices that already have this label printed in them, you can remove this text.
Currency Symbol
You can use this field to change from the dollar currency symbol ($) to another currency symbol, such as £, on cheques. Please note that this option simply changes the symbol that appears on cheques, invoices, and customer statements; it does not convert any currency values.
Default Vendor Due Days
You can use this field to change the number of due days assigned to new vendors. Thirty days is assigned by default.
Mailing Label Options
Label Left: Enter the number of inches from the left-hand page edge.
Label Top: Enter the number of inches from the top of the page edge.
Label Height: Enter the height of each label in inches.
Label Width: Enter the width of each label in inches
Across: Enter how many labels are across the label sheet
Repeat Factor
Enter how many mailing labels should be printed for each selected customer or vendor. For example, a Repeat Factor of “3” will cause three mailing labels to be printed for each selected customer or vendor.
Note: Enter inches to (.01) hundredths of an inch.